On this page 4 sections
Approved references
Scent, bottle and artwork.
Finished-unit checks
Fill, function, appearance and count.
Packing & records
Agreed packing and document scope.
Agree a control plan for the actual order
Quality starts with an identifiable approved product. The quotation and production specification should state what will be checked, how it will be assessed and which records or retained references are included.
| Stage | Review points | Reference to agree |
|---|---|---|
| Before the run | Fragrance version, bottle system, decoration files and component identity. | Approved sample codes and current specification. |
| Liquid & filling | Appearance, fill requirement and agreed liquid checks. | Order-specific limits and method. |
| Dispensing & closure | Pump or applicator function, fit, closure and agreed leakage checks. | Accepted component sample and test scope. |
| Finished presentation | Decoration position, label and carton versions, insert fit and unit appearance. | Approved artwork and finished pack. |
| Packing & release | Count per SKU, carton marks, protection and requested records. | Packing list and agreed release checklist. |
Quality documents and market documents answer different questions
Give Anna the exact document names your importer or buyer needs. Confirm the issuer, covered product, current version and availability for the selected formulation before relying on a document for shipment or market placement.
| Document topic | What to confirm |
|---|---|
| Batch / product information | Which batch identification, specification or analysis records are included. |
| Formula & label information | Ingredient, fragrance-allergen or other data requested for the intended product and destination. |
| Fragrance conformity information | Which intended use and use level the relevant fragrance information covers. |
| Safety / transport information | Which safety or transport records are applicable to the actual composition and route. |
| Facility certificates | The exact legal entity, site, scope, issuer and validity of any certificate requested. |
Pre-shipment inspection and issue reporting
If you require third-party inspection, discuss the access, timing, inspection standard, sampling plan and who arranges it before the order is confirmed. Do not treat an agreed visual inspection as a substitute for a separately required product assessment.
For a received-order issue, send the order reference, batch or carton identification, affected quantity and clear photos to Anna. Keep the relevant packaging and samples while the issue is reviewed. Investigation, corrective action and commercial resolution follow the agreed order terms.
Use a shared inspection checklist
The downloadable checklist provides fields for the approved references, fill and function checks, pack count, photos and open issues. Complete the acceptance criteria with the supplier for your order.
Download inspection checklist (TXT) ↓